Skip to content

The AI Employee Opportunity Map

Find the first 10 jobs you should hand off to AI, and the ones you should not. Free to read here. Takes about 10 minutes.

25 tasks a small business can delegate

Start by seeing how much of your week is repeatable.

Tap every task you or your team does at least weekly. Tasks marked “good first job” are low-risk and rule-based, so they are the safest place to start.

Sales
Marketing
Customer support
Operations
Admin

Your shortlist appears here.

The AI Employee Opportunity Scorecard

Five questions. Ten points. Score any task before you hand it off.

1. Does this task happen in roughly the same way most times?

Repeatable work is the best fit.

2. Could you write the steps on one page?

If you cannot explain it, an employee cannot follow it yet.

3. If it goes wrong, is the mistake easy to catch and fix?

Low-risk work is safe to start with.

4. Is everything it needs already in digital form?

Email, documents, a CRM or a spreadsheet.

5. Would you know a good result when you saw one?

Clear success means clear checking.

Answer all five questions to see your score. 0/5 answered.

Should AI do this?

A short decision tree for the tasks that make you hesitate.

Would a mistake cause serious harm that you could not undo? Think legal trouble, safety, large sums of money or a ruined relationship.

10 example AI employee job descriptions

Steal these. Each one is a real job description you could hand to an AI employee, with its limits written in.

  1. Lead Follow-Up Coordinator

    Reply to every qualified lead and keep opportunities moving.

    • Check each new lead against your rules
    • Draft the first reply and follow-ups
    • Log everything in the CRM

    Asks first: The first email to any new lead. Never: Promise a discount or a price.

  2. Prospect Research Analyst

    Find companies that fit and brief you before you call them.

    • Build a weekly list of fitting companies
    • Write a one-page brief with sources
    • Remove companies you already serve

    Asks first: Contacting anyone. Never: Present a guess as a fact.

  3. CRM Upkeep Coordinator

    Keep every contact and deal record true and current.

    • Write notes after calls and emails
    • Update next steps and owners
    • List unclear items for you each day

    Asks first: Changing a deal stage without clear evidence. Never: Overwrite a field without recording the old value.

  4. Meeting Follow-Up Coordinator

    Make sure every decision becomes a task with an owner and a date.

    • Read notes or a transcript
    • List actions with owners and dates
    • Send a short recap

    Asks first: Creating tasks for other people. Never: Invent an owner or a deadline.

  5. Social Media Coordinator

    Keep your social channels steady without eating your week.

    • Propose a weekly plan
    • Draft posts in your voice
    • Report on what performed

    Asks first: Publishing anything. Never: Make claims you have not confirmed.

  6. Newsletter Coordinator

    Get a newsletter draft in front of you every cycle.

    • Collect what happened since the last issue
    • Draft the issue and three subject lines
    • Check every link

    Asks first: Sending to the list. Never: Add facts that are not in your material.

  7. Customer Support Employee

    Answer what your policies cover and hand off the rest.

    • Answer common questions with the source cited
    • Sort and tag every request
    • Escalate with a three-line summary

    Asks first: Refunds, credits and exceptions. Never: Guess an answer.

  8. Website Watch Coordinator

    Notice broken pages and forms before customers do.

    • Check key pages every morning
    • Test the contact form
    • Alert you with what it saw

    Asks first: Nothing. It only reports.. Never: Edit the website.

  9. Executive Assistant

    Keep your inbox, calendar and day under control.

    • Sort the inbox
    • Propose meeting times
    • Send a daily brief

    Asks first: Sending any email for you. Never: Delete email or files.

  10. Invoice Follow-Up Coordinator

    Make sure overdue invoices get a polite reminder.

    • List invoices past due
    • Draft the right reminder for how late each is
    • Log what was sent

    Asks first: Sending each reminder. Never: Change an invoice amount.

The 10-minute AI Employee planning worksheet

Do this with a pen. The printable edition has room to write.

  1. 1

    List ten tasks from last week that you did not enjoy or that kept repeating.

  2. 2

    Circle the ones you do the same way most times.

  3. 3

    Score your top three with the Opportunity Scorecard. Write the scores here.

  4. 4

    Pick the highest score. Finish this sentence: I need someone to ______ so that ______.

  5. 5

    Write three rules. One thing it always does. One thing it asks you first. One thing it never does.

  6. 6

    Where does the information for this job live? Email, documents, CRM, spreadsheet.

  7. 7

    What does a good result look like? How would you check it in under a minute?

Want the printable edition?

A clean version of everything above, with space to write, ready to save as a PDF.

We will send the map and occasional notes about AI employees. Unsubscribe any time. Privacy policy.

Found your first job? Turn it into a blueprint in about five minutes.

Build my AI employeeSee example employees